Policies

Editorial Policies & Guidelines
Policies & Guidelines

Comprehensive publishing standards, author responsibilities and editorial principles that guide the integrity of ICSciEnTec.

Author Guidelines Checklist Privacy Peer Review Archival Copyright Open Access Authorship Ethics Retraction Data Sharing

For Contributors

Author Guidelines

As part of the conference paper submission process, authors are required to check their submission’s compliance with all of the following items. Submissions may be returned to authors that do not adhere to these regulations.

All submissions will be assessed by an editor to determine whether they meet the aims and scope of this conference. Those considered to be a good fit will be sent for peer review before determining whether they will be accepted or rejected.

Before making a submission, authors are responsible for obtaining permission to publish any material included with the submission, such as photos, documents and datasets. All authors identified on the submission must consent to be identified as an author. Where appropriate, research should be approved by an appropriate ethics committee in accordance with the legal requirements of the study’s country.

An editor may desk reject a submission if it does not meet minimum standards of quality. Before submitting, please ensure that the study design and research argument are structured and articulated properly. The title should be concise and the abstract should be able to stand on its own. This will increase the likelihood of reviewers agreeing to review the paper.

Before You Submit

Submission Preparation Checklist

This submission meets the requirements outlined in the Author Guidelines.
This submission has not been previously published, nor is it before another journal for consideration.
All references have been checked for accuracy and completeness.
All tables and figures have been numbered and labeled.
Permission has been obtained to publish all photos, datasets and other material provided with this submission.
The submission file is in OpenOffice, Microsoft Word or PDF document file format.
An acknowledgement that the manuscript has not been published or submitted to other journals/conferences previously is included.
An acknowledgement that all authors have contributed significantly and are in agreement with the content of the manuscript is included.
The Research Article must include Title page, Abstract and Keywords, Introduction, Materials and Methods, Results, Discussion, Acknowledgment, References, Tables, and Figure Legends.

Your Information

Privacy Statement

Data Privacy & Confidentiality

The privacy of the authors, reviewers and editors of our journal is important to us. This privacy statement defines the personal information that we collect, and the ways in which we use that personal information.

Collection of Personal Information

This journal does not collect information from non-registered users. ICSciEnTec collects and uses personal information that is necessary for the processing and publication of manuscripts submitted to us from registered users. This information may include names, affiliation and contact details, including postal address, emails and mobile numbers.

Use of Personal Information

The data and information collected through the journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. The data collected from registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process and enables collecting aggregated data on submissions and publications.

These data are used by the editorial team to guide the publication and improvement of this journal. Neither this journal nor PKP (Public Knowledge Project) will sell the data nor will they use it for any other purpose.

Quality Assurance

Peer Review Process

Peer review is the process by which journals scrutinize and regulate the quality of content they publish, by inviting experts in the field to review and comment on manuscripts received. ICSciEnTec follows a double-blind peer review process for the assessment of every article.

1
Initial Screening
Manuscripts submitted to the journal first go through an initial screening by the editorial team.
2
Expert Review
Those that clear the screening are sent to at least two experts for peer review.
3
Recommendation
Peer reviewers independently recommend to the editor whether the manuscript should be rejected or accepted (with or without revisions).
4
Final Decision
The journal editor considers all feedback from peer reviewers and makes an informed decision to accept or reject the manuscript.

Long-Term Preservation

Archival Policy

Self-Archiving & Institutional Deposit

ICSciEnTec Journal allows the self-archiving of accepted and published papers through an open access policy before and after the publication of a paper in ICSciEnTec. Authors can retain the copyright of their scholarly work and can archive pre-print and post-print or publisher’s version/PDF to personal or institutional repositories or libraries anytime without requiring permission from the journal publisher.

Authors of ICSciEnTec journals are entitled to make their accepted manuscript or the version of record (published papers) publicly available immediately upon acceptance and publication, provided that the journal is attributed as the original place of publication and that correct citation details are given.

The journal will also take precautionary measures by digitally depositing and archiving in the D-space of the Royal University of Bhutan for future use and reference.

Free Knowledge for All

Open Access Policy

Open Access Commitment

Open Access is a publication model that enables the dissemination of research articles to the global community without restriction through the internet. ICSciEnTec strongly supports the Open Access initiative and provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. ICSciEnTec is an “open access” journal which gives online access free of charge and other access barriers.

As an open access publication model, ICSciEnTec enables free-of-cost dissemination of refereed research to the global community. ICSciEnTec is committed to achieving the highest quality of scientific research to drive progress in academic research with innovation. Authors publishing with ICSciEnTec retain the copyright to their work, allowing the articles to be re-used and re-distributed without restriction, as long as the original work is correctly cited.

Contribution Standards

Authorship & Contributorship Policy

An author is an individual who has significantly contributed to the development of a manuscript. ICMJE recommends that authorship be based on the following four criteria:

Substantial Contribution: Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work.

Drafting & Revision: Drafting the work or revising it critically for important intellectual content.

Final Approval: Final approval of the version to be published.

Accountability: Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Acknowledgement & Changes in Authorship

Acknowledgement

Individuals who participated in the development of a manuscript but do not qualify as an author should be acknowledged. Organizations that provided support in terms of funding and/or other resources should also be acknowledged.

Changes in Authorship

Whenever there is a need to make changes in the authorship of a manuscript or a published article, the changes will be implemented accordingly upon the request for a change in authorship made by the corresponding author. Requests should be made to the editor using the Changes in Authorship Form.

Integrity & Conduct

Malpractice & Ethical Statement

The journal practices strict standards when it comes to ethical issues and malpractices. The following guidelines ensure no malpractice or ethical issues exist in the journal system.

1
Editors and reviewers will maintain complete confidentiality when it comes to the information of the users/authors and the manuscript.
2
Editors will not use unpublished information disclosed in a submitted manuscript for their own research purposes without the authors’ explicit written consent.
3
Reviewers will recuse themselves from considering manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships with any of the authors.
4
All papers submitted will undergo a double-blind peer-review process to ensure fairness and objectivity.
5
Any manuscripts found to have ethical concerns such as plagiarism and data distortion will be retracted.
6
Authors should ensure that they have written and submitted only entirely original works, and if they have used the work and/or words of others, it has been appropriately cited.
7
The journal will not accept manuscripts that have been published in other journals and will not entertain such practices.
8
All manuscripts submitted for publication must undergo a rigorous plagiarism check before acceptance.
9
Authors should ensure that proper citation and acknowledgment is stated in their paper if they use data or information from other sources or from the work of other people.

Corrections & Withdrawals

Post-Publication & Retraction Policy

The journal allows post-publication discussions either through this journal site or via email at journal.cst@rub.edu.bt. Editors should consider retracting a publication in the following cases:

The submitted article is found to constitute plagiarism.
Clear evidence exists that the findings are unreliable, either as a result of major error (e.g., miscalculation or experimental error), or as a result of fabrication (e.g., of data) or falsification (e.g., image manipulation).
The findings have previously been published elsewhere without proper attribution, permission to republish, or justification (cases of redundant publication).
It contains material or data without authorisation for use.
Copyright has been infringed or there is some other serious legal issue (e.g., libel, privacy).
It reports unethical research.
It has been published solely on the basis of a compromised or manipulated peer review process.
The author(s) failed to disclose a major competing interest (conflict of interest) that would have unduly affected interpretations or recommendations by editors and peer reviewers.

Transparency & Reproducibility

Data Sharing & Reproducibility

Authors should include supplementary material, datasets and code used to generate the results shown in their final article.
Authors should ensure accessibility of data to other competent professionals for at least 10 years after publication.
In case the data used in the manuscript is from other sources, proper citation and acknowledgement must be given to the original source.
Editors and reviewers shall not use the data or any information from the manuscript without proper consent from the authors.

Have Questions About Our Policies?

If you have any questions regarding our editorial policies, submission guidelines, or permissions, our team is here to help. Reach out for clarifications or to request permission to use our copyrighted materials.

Contact the Editorial Team

Editorial Correspondence:

Any inquiries related to 4th ICSciEnTec 2026, including manuscripts for submission should be addressed to:
secretary_icscientec.cst@rub.edu.bt

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